PROCUREMENT SPECIALIST

Report to Procurement Manager.

JOB PURPOSE

To manage day-to-day operations of the procurement activities through timely sourcing of goods, services, works and consulting services in order to meet MICCL requirements

KEY RESPONSIBILITIES

• Prepares bidding documents for goods, works and consultant services in accordance with the approved procurement plan for review by the Procurement Officer
• Initiates the evaluation of quotations from suppliers for purchase of goods or services and recommends best source/supplier for the approval in line with public procurement guidelines and regulations
• Undertakes market research to ensure purchases are sourced from the most competitive
  source
• Prepares periodic and ad hoc procurement reports and ensures submission to MICCL in timely manner.
• Initiates production of contract documents that are tendered in line with stipulated rules and regulations in the procurement of goods and services
• Prepares timely verification of supplier’s invoices and processing payments
• Physical sourcing of commodities when required ie going in the field to make purchases
• Undertakes any other relevant duties assigned by Supervisor.

QUALIFICATIONS

• Grade 12 School Certificate with five (5) credits or better including English and Mathematics BSc in Purchasing & Supply, BA Degree in Public Administration or equivalent
• Post Graduate Diploma in Purchasing and Supply for those with Business Administration or equivalent Post Graduate Diploma in Purchasing and Supply (CIPS-UK Level 6).
• Must be a Full member of the Zambia Institute of Purchasing and Supply with a valid Practicing License (ZIPS)

EXPERIENCE

• Minimum of four (4) years of experience at a similar position in an organisation of similar
  size

SKILLS AND COMPETENCES

• Calculation of prices and conversions, basic understanding, and calculation of Financial Ratios in establishing financial capacity of suppliers.
• Understanding of the Laws affecting procurement
• Should be able to discuss contract terms competently and to negotiate for better terms with suppliers.
• Should be able to have good understanding of laws and guidelines.