Operations Coordinator (Field Based)

Impact Network works with the Ministry of Education in its efforts to achieve universal primary education. Founded in 2009, Impact Network is a Zambia-based non-profit organization that is working to improve the quality of education in Zambian community schools. Impact Network works in Katete, Sinda, Lusangazi and Petauke Districts in Eastern Province. Impact Network is an equal opportunity employer. For more information see: www.impactnetwork.org.

Job Description
Operations Coordinators oversee a cluster of schools and is responsible for the day-to-day functions including: financial reporting, building maintenance, technical support, managing inventory and strengthening community relations.

Responsibilities and expectations include:

• Visit all schools on a weekly basis and deliver supplies.
• Complete all operations reports for every school each week.
• Oversee infrastructure and furniture maintenance works at schools.
• Effectively and timely budget for all programme activities in the assigned cluster.
• Handle all expenditure and ensure timely financial reporting for the assigned cluster.
• Manage school supply delivery/inventory and carry out monthly stock takes.
• Manage all site inventory such as motorbikes and fuel and ensuring these are properly used and accounted for.
• Manage the school equipment and ensure its security.
• Oversee the functionality and security of school solar systems.
• Ensure proper documentation for all damaged school equipment and solar components.
• Ensure that all incidents related to theft or attempted theft are thoroughly documented and timely reported to all relevant officials.
• Communicate all staffing, infrastructure and administrative issues to the management team.
• Work in sync with the teacher supervisor in your assigned cluster.
• Provide routine guidance every day and conduct trainings for school staff during and between school terms as assigned.
• Build relationships with PTA members and community members in assigned cluster.
• Additional tasks based on organization needs.

Requirements

• Candidates should have at least a relevant college or university qualification from a recognized institution + 1 year relevant work experience particularly field work.
• Excellent communicator, both written and verbal in English and Chinyanja
• Demonstrable tech skills: typing, e-mail, Word, Excel, smartphone usage, scanning a must
• Attention to detail, integrity, reliability and punctuality
• The ability to troubleshoot and provide reasonable solutions as problems arise
• Willing to reside near the Impact Network village site office and travel by motorbike
• Experience working in rural settings with minimal resources a plus
• Applicants with a class A motor bike license will be highly considered
• Applicants within Eastern Province will be given preference