Office Assistant

Company Description

Tandem Circular is a sustainability-focused organization located in Lusaka. We specialize in partnering with organizations to achieve sustainability goals through the implementation of the Circular Economy framework. Our aim is to improve efficiencies, reduce waste, and save costs. Join us and learn how to close the loop in your organization.

Role Description

This is a full-time hybrid role for an Office Assistant at Tandem Circular. As an Office Assistant, your day-to-day tasks will include providing administrative assistance, maintaining effective communication with internal and external stakeholders

Responsibilities:

Personal Assistant to Director:

• Manage the Director’s schedule, appointments, and travel arrangements.
• Handle correspondence and communication on behalf of the Director.
• Act as a liaison between the Director and internal/external stakeholders.
• Provide administrative support to enhance the Director’s efficiency and effectiveness.

Operations of the Office:

• Oversee the day-to-day operations of the office, ensuring a well-organized and efficient work environment.
• Manage office supplies, equipment, and facilities.
• Implement and maintain office policies and procedures.
• Coordinate with relevant stakeholders to optimize office processes.

Assistant to Key Consultants on Projects:

• Collaborate with key consultants on various projects, providing administrative and logistical support.
• Assist in project coordination, including scheduling, document preparation, and communication.
• Act as a point of contact for project-related queries and information.
• Contribute to the successful execution of projects by ensuring seamless administrative support.

Financial Management and XERO Accounting:

• Support the company with expense management and financial record-keeping.
• Enter financial data accurately into the XERO accounting program.
• Collaborate with the finance team to ensure compliance with accounting principles.
• Assist in the preparation of financial reports and budgets.

Qualifications

• Proven experience as an office manager or in a similar administrative role (minimum of two years).
• Previous experience in working for a start up is essential
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficient in office software and technology.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive problem solver with a positive attitude.
• Experience in supporting senior executives and managing office operations.
• Some grasp of financial management.