Human Resources Officer – Immigration

• Provide support in the implementation and management of day-to-day employee-related activities.
• Maintain records of completed trainings and update employees training records accordingly.
• Maintain up-to-date employee records with respect to vacation, training, promotion, exit, etc.
• Preparing job descriptions, advertising vacant positions, and managing the employment process.
• Assist the Head, HR to compute employees’ benefits, and provide information (payroll input item) for payment at scheduled periods.
• Obtain and collate lists and specific skill requirements for temporary staff vacancies from Heads of departments.
• Develop draft notices/ advertisements to publicize vacant positions (subject to approval by Head HR ).
• Provide support and participate in testing, interviewing or other screening activity for recruiting temporary staff.
• Providing counseling on policies and procedures.
• Process and channel employees’ requests to the appropriate functions e.g. grievances, loan requests, etc.
• Participating in the recruitment activities as required.
• Coordinating all on boarding and staff orientation programs.
• Assisting with the management of project performance related issues.
• Initiating timely recruitment of staff and the placement of appropriate employees in order to ensure efficient operations in DCZL.
• Administration of the DCZL medical scheme throughout DCZL and ensuring the promotion and implementation of health and safety programmes at the work place.
• Ensuring all DCZL Manpower/Labor Requisitions are correctly signed and prior approval is given before starting the recruitment process.
• Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS).
• Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS).
• Provide support in the implementation and management of day-to-day employee-related activities.
• Maintain records of completed trainings and update employees training records accordingly.
• Maintain up-to-date employee records with respect to vacation, training, promotion, exit, etc.
• Preparing job descriptions, advertising vacant positions, and managing the employment process.
• Assist the Head, HR to compute employees’ benefits, and provide information (payroll input item) for payment at scheduled periods.
• Obtain and collate lists and specific skill requirements for temporary staff vacancies from Heads of departments.
• Develop draft notices/ advertisements to publicize vacant positions (subject to approval by Head HR ).
• Provide support and participate in testing, interviewing or other screening activity for recruiting temporary staff.
• Providing counseling on policies and procedures.
• Process and channel employees’ requests to the appropriate functions e.g. grievances, loan requests, etc.
• Participating in the recruitment activities as required.
• Coordinating all on boarding and staff orientation programs.
• Assisting with the management of project performance related issues.
• Initiating timely recruitment of staff and the placement of appropriate employees in order to ensure efficient operations in DCZL.
• Administration of the DCZL medical scheme throughout DCZL and ensuring the promotion and implementation of health and safety programmes at the work place.
• Ensuring all DCZL Manpower/Labor Requisitions are correctly signed and prior approval is given before starting the recruitment process.
• Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS).
• Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS).
• Perform other duties as assigned by supervisor

Requirements

• Grade 12 School Certificate with at least 5 “0” level credits including English and Mathematics
• First degree or its equivalent in humanities or social sciences and business administration related discipline.
• At least three (3) years’ experience in a generalist HR role.
• Able to engage in meaningful negotiation and resolution.
• Knowledge of employment legislation.
• Excellent verbal and written communication skills.
• Protecting the interests of all employees.
• Full understanding of HR functions and best practices.
• Must be a paid-up member of the Zambia Institute of Human Resource Management (ZIHRM)

Benefits

Medical Insurance.

Private Pension Scheme

Desired Skills and Experience

• Bookkeeping
• Business Administration
• Compliance
• Invoicing
• Office Administration
• Purchase Orders
• SAP
• Vendor Management