Assistant Human Resource Officer x1

ASSISTANT HUMAN RESOURCE OFFICER X 1- G 6 (PERMANENT AND PENSIONABLE)

REPORTS TO: HUMAN RESOURCE OFFICER

JOB PURPOSE

To provide operational support to the Division and perform generalist and clerical duties.

Duties and Responsibilities

i. To provide administrative support to all business units in Human Resource Division.

ii. To develop a systematic method of organizing, storing, and retrieving human resource documents and records for easier access and archiving.

iii. To prepare and submit monthly reports for Human Resource activities and petty cash.

iv. To participate in wellness activities and encourage other employees to engage in wellness activities.

v. To monitor employees on prolonged sick leave and update management on the same for appropriate action.

vi. To monitor, coordinate and ensure office furniture is accounted for and replenished in accordance with Company standards and procedures.

vii. To liaise with Assets department for tagging and disposing of old furniture.

viii. To input and update employee information in HR databases and HR systems (Sage).

ix. To ensure all employee records and correspondence are maintained in compliance with company policies, legal requirements, and data protection regulations.

x. To manage the Petty Cash for human Resource department in accordance with Company Financial regulations.

xi. To safeguard sensitive employee information and maintain confidentiality at all times.

xii. To assist employee’s access to facilities such as medical, funeral and other related ones.

xiii. To monitor and ensure all office surroundings are maintained well by the Service providers for cleaning, bin emptying and land maintenance.

xiv. To report any repairs, fittings, electrical, plumbing, requirements to the relevant departments for immediate action identified during inspections that promote a conducive work environment.

Skills Specifications

• Problem solving skills,
• Excellent Communication skills,
• Report writing skills
• Records Management skills.
• Knowledgeable in labour laws

Personal Attributes

i. Integrity and work ethics

ii. Dependable and honest

iii. Highly Confidential

iv. Work with minimum supervision and under pressure

Qualifications and Experience

i. Full Grade Twelve Certificate with five credits or better (Including English) certified/ endorsed by ZAQA.

ii. Diploma in Human Resource, Public Administration, Business Administration,   Records Management, or related field. Degree will be an added advantage.

iii. Member of ZIHRM

iv. Two (2) years’ experience in a similar role.

LWSC values the provision of equal employment opportunities, therefore, candidates who meet the job specifications, experience and competencies are all encouraged to apply.

All applications together with photocopies of certificates, detailed curriculum vitae should reach the Undersigned not later than 26th October, 2024

Director Human Resource and Administration

Lusaka Water Supply and Sanitation Company Limited

Plot No. 871, Katemo Road, Rhodes Park

P.O BOX 50198

LUSAKA

Any form of lobbying will lead to automatic disqualification of the candidate and only shortlisted applicants who meet the requirements will be shortlisted.