Administrative Assistant

DEPARTMENT/UNIT: Corporate Officer

REPORTS TO: JSH Executive Director

Background

John Snow Health Limited (JSH) is a Zambian company committed to working with governments, non-governmental entities, the private sector, civil society, and communities to improve public health services. We offer a wide range of services to implement public health interventions that enhance individuals’ and communities’ health in Zambia and the region.

At JSH, we believe in inclusive growth. We ensure local communities, including marginalized groups, have access to responsive, client-centered, sustainable health systems.

Position Description

JSH is looking for an intelligent, responsible, well-mannered and honesty Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Roles and Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior Administrative Assistants to handle requests and queries from senior managers

Qualifications
University degree with 3-years experience OR College diploma with 5-years experience;
Additional qualification in Office Management or Secretarial will be a plus.
Proven experience as an Administrative Assistant or Office Administrative Assistant or Virtual Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers, laminating and fax machines
Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Clean driver’s license (Manual);

How to Apply?
To apply, kindly fill out the application form here.

Please note that you do not need to apply if you do not meet the minimum requirements. Only candidates selected for an interview will be contacted.

JSH is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information or political affiliation.