Senior Procurement Officer

Baobab College is a dynamic and innovative learning environment with children at the heart of everything we do. We are seeking a dedicated and organized individual to join our team as a Senior Procurement Officer starting 1st August 2024.

Job Summary:
The Senior Procurement officer is responsible for managing the procurement activities of the school, ensuring that all educational, administration, operational and capital expenditure procurements are conducted efficiently and effectively. This role involves dealing with both local and international suppliers, maintaining a robust procurement process, and ensuring compliance with relevant regulations. The Senior Procurement Specialist will play a key role in optimising the school’s purchasing strategies and supporting its educational mission.

Key Responsibilities:

1.Procurement Management:

• Oversee the procurement of goods and services, including educational materials, equipment, and capital expenditure items.
  Management and accounting for procured goods and resources (e.g. inventory and consumables)
• Oversee the procurement of educational materials and resources, ensuring timely delivery and adherence to quality standards.
  Manage the procurement of capital expenditure items, coordinating with relevant departments to understand their needs and specifications.
• Develop and implement procurement strategies to ensure cost-effectiveness and quality.

2.Supplier Management:

• Identify, evaluate, and establish relationships with local and international suppliers including maintenance of a database of suppliers
• Negotiate contracts, terms, and conditions with suppliers to secure the best deals.

3.Budgeting and Cost Control:

• Work closely with the finance department to develop and manage the  procurement budget.
• Monitor and report on procurement expenditures, identifying opportunities for cost savings.

4.Tendering and Contract Management:

• Prepare and manage the tendering process, including the development of tender documents, evaluation of bids, and awarding of contracts.
• Ensure all contracts are properly documented and managed throughout their lifecycle.

5. International Procurement:

• Handle procurement activities involving international suppliers, ensuring compliance with import/export regulations and managing logistics.
• Stay informed about global market trends and develop strategies to source high-quality products from international markets.

6. Risk Management:

• Identify and mitigate procurement risks, including supply chain disruptions and vendor performance issues.
  Develop contingency plans to address potential procurement challenges.

Qualifications and Experience:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field. A professional certification (e.g., CIPS, CPSM) is preferred.
• Minimum of 5-7 years of experience in procurement, with at least 3 years in a senior or specialist role.
• Experience in an educational institution or non-profit organization is an advantage but not a requirement. Candidates from private sector are encouraged to apply.
• Proven experience in international procurement and dealing with overseas suppliers.
• Strong knowledge of procurement principles, practices, and regulations.
  Membership with the Zambia Institute of Purchasing and Supply (ZIPS)

Skills and Competencies:

• Excellent negotiation and contract management skills.
  Strong analytical and problem-solving abilities.
• High level of integrity and ethical standards.
• Exceptional communication and interpersonal skills
• Ability to work independently and as part of a team.
• Proficiency in procurement software and Microsoft Office Suite.