Officer, Audit

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose

• To catalogue all spares and materials requested by end-users
• To ensure smooth resolution of queries with the end users.
• To maintain and keeps records through Pronto Quick Link

Specific Job Responsibility

• This position will be required to adhere to all relevant requirements, policies, procedures and legal regulations pertaining to health, safety, environment and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function.
• Carries out cataloguing of all stock items as requested by end-users in line with established guidelines and procedures.
• Liaises with end-users to ensure that catalogued items are properly described and include all relevant technical specifications to ensure that correct items are procured.
• Resolves any queries from suppliers relating to item descriptions/specifications by liaising with relevant end-users and checking of relevant data/information using manuals/internet.
• Carries out any authorized amendments to stock item descriptions including minimum and maximum stock levels.
• Carries out on-going stock catalogue maintenance to update the data to incorporate any changes that are relevant to proper inventory management.
• Assists in compiling and providing inventory reports/data which are used for various purposes, such as item usage data required in Forward Purchase Agreements, data used stock level reviews, etc.
• Assists in reviewing slow moving and inactive stock with the aim of identifying possible redundant and obsolete stock for eventual disposal within company procedures.
• Involved in the implementation of inventory system improvements.
• Ensure all related forms are filed out correctly and accurately as well as confirm storage of backups are placed on K drive and pronto.
• Advising management on inventory problems and recommend improvements to the system.
• Ensure data integrity in Pronto

• Perform other duties as assigned by the Supervisor

Job Specific Competencies

• Proficient in the use Microsoft Office products, such as Outlook, Excel, and Word.
• Experience with Warehouse Management Software and practices
• Knowledge of component storage and packing
• General knowledge of mechanical components and their uses

Excellent data interpretation and analysis

Key Job Attributes

• Ability to communicate verbally and effectively with junior, senior officials and suppliers to resolve problems
• Ability to communicate effectively in writing (email) with end-users, procurement and suppliers to resolve complex problems
• Good interpersonal skills essential in dealing with end-users and others to address stock related problems
• Ability to read/understand basic technical literature & drawings
• Understanding the wide range of materials and were used on site
• Ability to analyze usage data trends and patterns in relation to set stock levels and recommend changes where necessary
• Understanding safety, quality and stockholding implications of new stock items and advising Warehouse management to take appropriate storage measures before the new stock is received
• Ability to work under pressure to create new stock items and to initiate the re-order process

Experience required to perform in this job

Essential

• Five years working experience in various functions of Supply Chain Management
• A knowledge of materials and equipment generally used in mining industry
• Very good knowledge of Pronto (or similar ERP systems) which is the main tool used in the job
• At least 2 years working in a mining related job
• Excellent communication skills
• Knowledge of component storage and packaging
• General knowledge of mechanical components and their uses
• Able to Operate warehouse equipment i.e. forklifts (diesel and electric)
• Knowledge of Warehousing processes and procedures such as: receiving and issuing, reorder and stock control, stocktaking, material inspection, safety, and quality considerations
• Excellent data interpretation and analysis

Qualifications

Preferred

• Minimum Grade 12 Certificate
• CIPS Level 4/higher or equivalent qualification in Supply Chain Management
• Skilled in stock cataloguing and classification systems, such as the Auslang and NATO Coding & Classifications Systems.
• Accounting knowledge required in stocktaking and reconciling stocks and resolving discrepancies between physical stock and Pronto stocks.
• Skilled in the use Microsoft Office products, such as Outlook, Excel, and Word.
• Membership of the Zambia Institute of Purchasing & Supply