Assistant Contracts Officer

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose:

The Assistant Contracts Officer will perform a range of duties including negotiating contract terms, preparing contracts and purchase orders, evaluating bids, and researching current regulations. The ideal candidate will demonstrate a keen attention to detail and possess the ability to identify potential risks for our organization. You should possess strong analytical skills to analyse contracts, aiming to reduce costs and maximize profits while ensuring compliance with legal regulations. Previous experience in contract management and familiarity with legal requirements and terms of use are highly desirable. The Contracts officer will assist the Supervisor, Contracts with any tasks as and when required.

Specific Job Responsibility:

The Assistant Contracts Officer will:

• Work with site supervisors to ensure timely collation of timesheets and other contract documents.
• Ensure all invoices and supporting documents are submitted to the Accounts department before cut-off dates .
• Process all labour hire requests and generate Purchase Orders in Pronto.
• Process all plant hire requests.
• Coordinate with the clients to guarantee terms of contracts are fulfilled in compliance with the contract terms and regulations.
• Respond to supplier and end user enquiries regarding plant and labour hire.
• Float tenders and perform tender adjudication.
• Maintain physical and electronic contract archives.
• Handle breach of contracts in timely manner.
• Research regulations to guarantee contracts are updated and in compliance with laws.
• Run cost reduction exercises on contracted plant and labour.
• Ensure contractors are compliant with statutory requirements.
• Perform any other task as directed by the Supervisor, Contracts or KTDC Manager.

Job Specific Competencies:

• Must be able to work under pressure dealing with multiple tasks at once.
• Must have a good working knowledge of procurement and supply chain management.
• Must be able to keep up to date with statutory compliance requirements; a good knowledge of relevant legislation is key.
• Must be able to communicate effectively verbally and in writing.
• Must have a good knowledge of Microsoft Office and the ability to navigate an accounting package or enterprise resource planning software.
• Must have outstanding negotiation and interpersonal skills.

Key Job Attributes:

• Proven work experience in contract management.
• Excellent writing skills.
• Keen attention to detail, with an ability to spot errors.
• Strong analytical and organizational skills.
• Basic knowledge of legal requirements involved with contracts.
• Familiarity with accounting procedures.
• Ability to work with varying seniority levels, including staff, managers and external partners.
• Hard working.
• Quick thinking.
• Problem solver.
• High level of integrity.
• Fair and transparent manner.
• Interpersonal skills / Communication.
• Team player.
• Action-oriented.
• Work with minimal supervision.
• Honesty / Integrity.
• Problem solving.
• Creative thinker.

Experience required to perform in this job:

Minimum of 4 years’ experience in a similar industry / environment, covering the areas of:

• Property development/Construction.
• Contracts.
• Procurement.
• Mining.
• Record keeping.

Qualifications:

• Bachelors of Law, Business Administration or Procurement related qualification.
• Zambian Institute of Purchasing and Supply Member.