About the job

Main Purpose:

Assist the Procurement Coordinator to effectively manage the procurement operations in line with the Puma framework(policies, procedures) and negotiate national materials, equipment, and supplies purchases. Coordinate shipments, customs clearance, and delivery of materials and supplies from abroad.

Knowledge Skills and Abilities, Key Responsibilities:

KEY RESPONSIBILITIES:

Processing Purchase orders , ensuring attachments are saved in the designated folder,Tracking orders till delivery
Maintains purchasing documents, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
Attend weekly stakeholder meetings and share report
Work closely with relevant stakeholders to ensure requests are delivered on time
Track Sourcing system times (GEP)
KYC suppliers in liason with coordinator
Maintain bi- weekly purchase order approval report
Participate in tender adjudication process to ensure pricing and conditions will result in effective contracting, Monitor the effectiveness of handling procedures and delivery of shipped product and /or repaired parts send abroad. Make recommendation for further improvement. Contact shipping agencies, transport companies, and customers to verify delivery prices and schedules.
Ensure that all stakeholders are aligned with the procurement and contracts plan and related objectives
Elaboration of purchase orders, control, file and guarantees. Processing, management and control of all payments to suppliers, contracts,. Input all purchases in our system
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

REQUIREMENTS:

Education & Experience:

Minimum 3 years of overall working experience in procurement, administration and projects
Fluency in written and spoken English
Excellent computer skills
Microsoft Navision knowledge is an added advantage

Skills & Competencies:

Excellent Excel skills (Including pivot tables, graphs and data analysis)
Partnership and Team work
Business and Operations awareness
Strong leadership
Ability to communicate financial information to non- finance personnel
Ability to analyze and document processes
Compliance management
Organizational and time management skills
Interpersonal Skills
Ability to work independently
Initiative and Enthusiasm
Keen to take on responsibility

Key Relationships and Department Overview:

Internal – All business functions across the group
External – Establishing and maintaining supplier relationships with key vendors