About the job

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job Description

Overall Job Purpose:

The Procurement Specialist’s primary responsibility is to ensure the business has the supplies and inventory it needs to function according to schedule, provide support to Processing, Engineering and other support Departments in accordance with site policies and procedures.
The Procurement Specialist is expected to regularly communicate with suppliers, logistics section, receiving section, freight forwarders and transporters and other stakeholders to ensure goods arrive in required timeframe.
Procurement Specialist shall work as a member of the Commercial team and will be expected to build and maintain professional working relationships with internal (warehouse, accounts, logistics, onsite customers) and external (suppliers, freight forwarders, buying houses) to fulfil the responsibilities of the role.

Specific Job Responsibilities

Construct update and present expediting reports for routine and project/event goods procurement for internal stakeholders, particularly for shut down, breakdown, critical components and projects
Supervise the expeditors and ensure adherence to the stipulated procedure of expediting
Plan and execute expediting activities by phone, in person and by email with suppliers for allocated region/s, suppliers or categories
Expedite orders based on dispatch dates to ensure On Time – In Full – Invoiced Correctly (OTIFIC) principle is adhered to
Respond to emergency requirements and plan agile supply chain models to meet Customer requirements appropriately
Ensure documentation is filed as hard copy or electronically.
Timely escalation and resolution of receiving/accounts/supplier queries on Purchase Orders.

Job Specific Competencies

Keep track of incoming and outgoing orders, handle issues such as order status, cancellation or changes and ensure that goods arrive on schedule
Operational link between suppliers, logistics and receiving teams.
Ensure required levels of materials are available as required onsite in accordance with warehouse reorder parameters, and project plans.
Ensure Suppliers are held to account to supply ‘on time’.
Build and maintain end-user confidence in procurement function capability.
Prompt customer service and timely feedback on queries.

Key Job Attributes

Ability to work under pressure
Ability to prioritise and manage multiple tasks
Must be dependable and self-motivated
Excellent typing and writing skills
Must have excellent communication and interpersonal skills
Ability to interact with people of different cultures
Accurate and precise attention to detail
Unquestionable integrity
Work independently and as part of a team.

Experience Required To Perform In This Job

The Procurement Specialist will require knowledge, skills and experience in the following areas:

Communication with local and international suppliers and freight forwarders
Ability to multitask, prioritize, and manage time efficiently
Excellent organisational, communication and interpersonal skills
Proficiency in Microsoft Office
Proficiency in Pronto
Strong skills in MS Excel and PowerPoint
Understanding of warehousing and inventory management
A basic understanding of commercial law, tax, economics, logistics and remote mine site supply chain management
Knowledge in basic health and safety
At least 2 years’ experience in the same or similar position (preferably in the mining industry)(desirable).

Qualifications

Degree in Procurement and Supply or Equivalent
Fully paid-up Member of (Zambia Institute of Purchasing and Supply) ZIPS

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