Woodford School Lusaka
Vacancy title:
Administrative Manager
[ Type: FULL TIME , Industry: Education, and Training , Category: Admin & Office ]
Jobs at:
Administrative Manager
Deadline of this Job:
Friday, May 17 2024
Duty Station:
Within Zambia , Lusaka, South – Central Africa
JOB DETAILS:
Job Purpose: Reporting to General Manager, the Administrative Manager is the head of the Administrative department, and is responsible for managing administrative support services including budgeting & cost management, project management, procurement, regulatory compliance, property and fleet management. Responsibilities: • Managing administrative staff, ensuring effective scheduling, planning, monitoring, and controlling of their assigned tasks and delivery deadlines • Maintaining the administration workflow whilst implementing cost reductions • Developing and revising administrative systems, policies and procedures • Spearhead compliance to Company policies, legal, safety, health, and regulatory requirements • Oversee the management of security and safety across the Company • Ensure effective systems for managing School property, facilities and fleet • Overseeing procurement of goods and services, and manage vender relationships • Manage stores for effective safekeeping of various inventories and equipment, and ensure the efficient storage and distribution of storable items • Promote a culture of continuous improvement across your department • Ensure subordinates are continuously availed with regular training to achieve service excellence • Provide the Executive Management Team with timely and appropriate administrative reports • Participate in recruitment and onboarding training of administrative personnel • Coordinate effective filing of records and documents in the department for easy retrieval and reference • Spearhead performance management of all staff under the department • Spearheading project management of various construction projects • In collaboration with other line managers, coordinate the planning and execution of School events & functions, educational trips, and staff travel • Manage independent contractors including engaging and drafting service contracts • Develop and implement standard operating procedures in administrative operations and activities • Manage insurance policies for health, funeral, motor vehicle amongst others • Formulate and Coordinate overall budget & reviews for your department, and participate in overall budgeting of various Company programs and projects in timely manner for consolidation into whole Company budget • Any other duties that fall within the realms of this position Knowledge, Experience & Personal Competencies: • Full Grade 12 certificate with 5 Credits or better • First degree in Business Administration, Economics or any other business major, with at least 2 years’ experience in managerial or supervisory position. • In-depth understanding of office management procedures and departmental and legal policies • Must be Familiar with financial and facilities management principles Strong critical thinking, problem-solving and supervisory skills;Excellent written and verbal English skills;
• Strong communication and interpersonal skills.
• CLOSING DATE: Sunday, 19th May, 2024.
Job Experience: No Requirements
Work Hours: 8
Experience in Months:
Level of Education: Professional Certificate
Interested candidates should send their CVs