St Ignatius College
Vacancy title:
Junior Administration Officer
[ Type: FULL TIME , Industry: Business Management and Administration , Category: Admin & Office ]
Jobs at:
St Ignatius College
Deadline of this Job:
Monday, March 04 2024
Duty Station:
Within Zambia , Lusaka, South – Central Africa
JOB DETAILS:
- St Ignatius College is looking for a hardworking, proactive, and organized individual to fill the position of Administration Officer. This is a dual position where you will be required to give support to the finance department and handle some human resource matters. A qualified candidate must have a combination of finance/business knowledge and/or HR/public administration knowledge.
Key Responsibilities
- Assists in audits and preparation of financial statements.
- Assist in monthly, quarterly, and annual reconciliations.
- Accurately post transactions into the accounting system.
- Manages the Fixed Asset Register.
- Preparation of monthly payroll and remittance of statutory obligations such ZRA, NAPSA, NHIMA, Worker’s Compensation, and ensure they are timely submitted.
- In collaboration with our payroll provider, manage the payroll process, including ensuring all payroll deductions and taxes are correct.
- Manages insurance of corporate assets.
- Assist in budget preparation.
- Assist management to determine financial risks that may affect the day-to-day operations of the college.
- Ensure compliance with statutory requirements through a monthly compliance checklist submission to the College Principal.
- Assist with debt collection.
- Ensures that finance documents are adequately filled for easy reference.
- Assist in preparation of payments that are approved for payment by School Management.
- Process background checks in accordance with school policy for employees and volunteers.
- Assist in the preparation of student invoices.
- Lead the recruitment process (both internal and external), including job postings, interviews, and onboarding of new employees.
- Coordinate communication with prospective candidates and schedule interviews for recruitment purposes.
- Preparation of contracts for new employees, renewals for old employees.
- Stay informed about relevant labor laws and financial regulations.
- Maintain employee records, including attendance and leave.
Minimum Requirements And Qualification
- Grade 12 School Certificate with 5 credits including English and Mathematics.
- Diploma/Degree in Business/Public Administration or any related field.
- ZICA CA/CIMA/ACCA Part Qualified.
- As a member of member of the Zambia Institute of Human Resource Management will be an added advantage
- Experience with office management software like MS Office (MS Excel and MS Word, specifically) and office equipment (Knowledge of working with Pastel accounting system will be an added advantage).
- Proficient knowledge in Payroll administration.
- 2 to 3 years of relevant work experience.
Job Experience: No Requirements
Work Hours: 8
Experience in Months:
Level of Education: Postgraduate Degree
Job application procedure
- All applications with detailed CV and three (3) traceable referees should be addressed to:
- The College President
- St. Ignatius College
- P.O. Box 34114
- Ibex Hill, End of Kabulonga Road near the American Embassy
- LUSAKA
Interested candidates should send their CVs