Administration Officer

Organization Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries.

Working in Zambia since 1996, Plan International Zambia’s development and humanitarian programmes focus primarily on Inclusive Quality Education, Skills and Opportunities for Youth Employment and Entrepreneurship, Sexual Reproductive Health and Rights, Early Childhood Development and Gender Responsive Child Protection. Child protection is key in all that we do. Plan International Zambia has Programme Areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan International Zambia is seeking to hire a full time Administration Officer. The Administration Officer is responsible for the flow of communication, administrative and Human Resource support for the Program Area.  The Administration Officer offers administrative support to the Program Area to ensure the smooth running of operations. This position is responsible for all the Program Area administrative functions and, some Logistics and Procurement support for the Program Area such as processing Goods Received Notes in Systems Applications and Products in Data Processing (SAP).  The role reports to the Finance and Administration Coordinator with a dotted line to the Program Area Manager to be based at Eastern Program Area Office in CHIPATA.

Do you have what it takes to be successful in this role?

Link to the Job Description – PA Adminstrative Officer JD -EPA.doc

Essential

• A Higher Diploma or other advanced qualification in Public Relations/Business Administration or other relevant discipline
• 2 – 3 years relevant working experience as Administrative / Personnel Officer

Competencies:

• Communicates clearly and effectively
• Self-starter and organized
• Good time management
• Administrative Skills and good at multi –tasking
• High computer literacy
• Effective communications with internal customers
• Efficient Departmental supplies and correspondence management
• People management skills
• Record keeping skills

Location: Eastern Program Area, Chipata Office

Reports to: Finance and Administration Coordinator

Grade:  Hay Level 12

Closing Date: 5  August 2024

Plan International provides equal employment opportunities to qualified and experienced women and men, Women are especially encouraged to apply. 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.  

Please note that Plan International will never send unsolicited emails requesting payment from candidates.